Is it time to rethink wine fairs and festivals? Or, what makes a festival great?

I’d love to get some experienced feedback on something I’m trying to do with my good friend and winemaker, Jared Brandt, in Berkeley.

We’re both increasingly disappointed in the trend towards big gatherings with upwards of 100 winemakers pouring 3-6 wines with loud music and a rallying-cry that ‘wine shouldn’t be so serious’. And it seems there’s a large festival happening every weekend. It must be exhausting to be a winemaker working events like this.

Jared and I love to geek-out on wine but we also really value how wine acts as a catalyst for community, connection and conversation. And while we don’t think it needs to be ‘serious’, we think details matter, and the more people understand what (and who) is behind a wine, the more they appreciate it. So we decided to create an event that embodies these principles—but striking that balance can be difficult, so I’d like your input to help us refine/rethink/abandon?/celebrate? this project.

Size.
Number of wines and winemakers; we think anything over ~20 winemakers pouring 2-3 wines is about the max we can take in a day without blowing out your palate and encouraging a drunk-fest—something we definitely want to avoid. I’ve also spent quite a bit of time writing individual profiles of each winemaker to draw a stronger connection between the personality and philosophy of the winemaker and their wines as opposed to focussing on their technique and cellar-speak–I’ve left that for the details of each wine description. We have selected winemakers whose wines, for us, clearly reflect their character as people and we want attendees to understand that and approach the table a little differently. The goal is to expand the conversation beyond the ‘organically/biodynamically farmed…hand picked…whole cluster, gently crushed…x days on skin…neutral oak/SS…native yeast…etc.’ I hurt for the winemaker when they have to repeat the same thing 100 hundred times in an afternoon. So we want people to have a program with all that information in it before they reach the table. Sure, the winemaker can go into details, but the basics should be the responsibility of the attendee to grasp. The goal is to encourage a different kind of conversation at the table, and one that will engage others in a dialogue together—as a group. So limiting the winemakers allows everyone to actually focus on them and their wines more carefully while still having enough breadth to feel the benefits of exposure.

Attendees: at 150 we break-even and we think that’s also about the right figure to have intimate clusters around each table. We have an industry-only tasting before the event so journalists, buyers and other industry people can have a more focussed experience before the public enters. Our goal is not to make money, just not to lose it. Importantly, this in not a ‘pay-to-pour’ event, as we select the winemakers and ask them to join at no cost—other than their time and wine.

Panel discussions.
Jared is deeply committed to constructive debate and loves a thoughtful conversation, so we decided to hold talks in the cellar room adjacent to the pouring rooms throughout the day. We landed on three topics: 1) the implications of climate adaptation on natural and low-intervention winemaking, 2) how poorly-made wine flowing under the ‘natural’ moniker is damaging the category and 3) a detailed discussion of the elements of terroir, how to taste it and why it matters. For the first conversation we have Dr. Kurtural, who ran UCD’s experimental vineyard in Oakville for years to study the impact of climate change on viticulture, and Dr. Perez from UCB, whose work focuses on adjusting viticulture to high-climate variability. For the third, microbiologists from UCB will talk about how microbiomes express in grapes while Pax Mahle and other winemakers will discuss terroir from their perspective (one winemaker, a former biologist, believes the music she listens to while pressing influences the outcome, for instance). For the second, Jared has a bone to pick with hipster juice and will lead a discussion about the benefits and drawbacks of low-intervention winemaking.

The idea is to expose the breadth and depth of issues, encourage deeper thought and conversation about them and, through that, connecting directly with other attendees.
The event will take place in three general spaces: the winery, the barrel room and the outdoor patio where people can rest, eat from three vendors, talk and reset.

We will continue events like this on a much smaller scale every week where we combine winemaker pourings with expert-led conversations about some aspect relevant to the wine being poured. So this event is part of our larger effort to elevate the conversations, experience and community.

What are your impressions of a structure like this? What are things you’d like to see in a wine event that are missing? Are there some things that you’ve really loved about other events you’d like to see more of?

I very much appreciate your input here.

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From a punter’s perspective:

Have pourers pour, but have the winemaker positioned a metre or two away on the punter’s side of the table

a) by standing there, people wanting a chat with the winemaker can do so without blocking the flow of traffic to get pours of the wine
b) more convivial to be standing together, without the table in the way
c) those uncomfortable in chatting, may find it easier to avoid it.

Personally I dislike the ‘trophy hunting’ attitudes at big tastings, where there’s an unholy rush to taste the most expensive bottles before they run out. I don’t think we’ll ever change attitudes at such events, so yes there’s a preference for smaller events (single estate for instance) where we naturally taste across the range of wines. Maybe someone will try charging for a taste of these trophy wines (in addition to the entry fee), or perhaps have a ticketing system such that you only get to taste (say) 6 of the icons. That feels a messy solution to a messy problem.

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[quote=“Ian_Sutton, post:2, topic:337061”]
Have pourers pour, but have the winemaker positioned a metre or two away on the punter’s side of the table

Man, thank you for that, Ian. It’s like a forehead-slapping moment. I’ve been struggling with the interplay between pouring and conversations and cultivating a really comfortable space for that to happen, and this opens things up quite a bit. I’m even exploring having some stools around tables for those who want to linger a bit–anything that gives a visual cue that this is not about moving along the conveyor belt. There’s plenty of time and wine–no need to rush.

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Hey Andrew, Matt here, just saying hi and that I’m really looking forward to the event. It sounds great.

oh hey! good to ‘see’ a familiar face! let me know if you want to meet beforehand–twist Jared’s arm to pull something from the vault. I’ll also drop by for Meg’s tasting on Thursday. Definitely let me know when you plan to be at the winery and I’ll head over.

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That’s a brilliant idea. I rarely attend such events because either I can’t talk to the people I’m interested in, or I can’t get away from someone whose wine I’ve just tasted and disliked! It would be so much better to get the owner/winemaker away from behind the table.

There often aren’t enough spittoons at these events. It’s annoying and embarrassing to have to find one, or wait for one to be free.

It’s a good idea to organise the layout of the winemakers, putting those you think will be less popular next to a popular one. That way people will naturally try something new while waiting to chat with the person they’re interested in.

Personally I find that wineries are not much good at basic communication at tastings. It would be good to have proper stands with photos, wine descriptions, the core ideas of the winery, etc, and maps of vineyards, plus soil samples to help explain to budding geeks just what the stuff looks like and why gravel, for example, makes it taste different. That would allow the more shy to understand something about the wine before they ask the winemaker. If the latter finds more people reading than chatting, they can intervene and engage in conversation and break the ice more naturally than someone standing behind a table can. All this info would of course be on top of the booklet that people will receive (because are they really going to read everything beforehand?).

I like the sound of it and applaud the general approach - good luck!

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I’m curious as to the list and geographic breadth of wineries and winemakers you’d invite to the event. Would you require the Winemaker or owner to be there? Would. Jared be the only Winemaker as part of these discussions or other winemakers as well?

And I know you were looking for guidance on events you are putting on yourself, but I think this would be a good thread to discuss these types of events in general beyond what you were putting on.

If you’re only looking for feedback on your own event, perhaps it should be put into the off-line planner section of the site?

Cheers

I think cages to the side that hold the winemakers should be in consideration.

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The proposal here sounds good, but I don’t know if you need to have all that detail put into a program beforehand as that sounds like a huge logistical task. A list of what wines are being poured from each winery (at least varietals) would be all that’s needed. I would instead encourage each winery to bring some kind of printout/literature–nothing fancy, just more information about the wines, the vineyards, contact information, and anything else they want to tell us so that they don’t have to repeat it constantly. You can get some of this in conversation too, but it’s nice to bring literature back and it’s good to have stuff to look at if you’re waiting.

If you’re looking for a good (nearby) festival example, CheninFest was superb. It was exactly the right number of wineries (I think 30-40?) and attendees. There was time to talk to each of the wineries so that you didn’t feel rushed, plenty of space for people to move around, an excellent mix of larger and smaller wineries, and lots of spittoons and water cups and stations everywhere. I think it helped too that so many wineries brought things like different vintages of the same wine or Chenin from the same year but different vineyards; I’d rather have that kind of unique comparison and focus than the typical “Rose, Chard, Pinot, Cab” lineup.

What NOT to do? Worst festival that I’ve been to was one that was absurdly overbooked (you’d need to wait in line 5-10 minutes for any one tasting and could barely move or hear people talking), mostly only had high ABV reds, had many pourers who had no idea about the wines they were pouring, and had almost no spittoons or water sources available in the tasting area.

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I’d love to hear how it goes with whatever setup you choose Andrew, and especially if it manages to make conversations easier, doesn’t get winemakers stuck with a wine bore (it happens), and if the flow around the tables moves better as a result.

Seated or standing? My gut feeling is a coloured stool for the winemaker may help identify them, plus allow them to rest their legs when needed. Punters could use 1-2 other stools, or stand.

Perhaps some might see this as an opportunity for mini ‘tutored tasting’ sessions across their wine range, where the group of punters currently near the table refill their glass with the wine currently being discussed? It’s a potentially subtle way to encourage punters to taste across the range, not just the icons.

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I can only speak to Wine Fests/Fairs that happen in Missouri. We just had our 19th annual one last weekend in our small town with 22 Missouri wineries. It takes place in our downtown in outside conditions with the vendors in tents serving anywhere from 4-10 samples of their libations from 2pm-8pm. Now mind you, Missouri wines are not my “Jam”, but we do like to support state wineries and try their adaptations at making dry wines. Unfortunately, this event is just a major drunkfest for a majority of attendees because they can get smashed for $40 per person on “Sweet Berry Wine”. One of the downfalls is that these small wineries owners/winemakers are pouring just as fast as the glasses are being shoved in front of their faces to be filled. I generally love talking to them about their farming and winemaking, even if it isn’t wine I would be particularly fond of drinking but seldom have the chance due to the free for all. It would be awesome to have them off to the side to talk with people who are actually interested in hearing their story or how and why they make the wines they do.

I wish that our little Wine Fest would have some wineries that I would be willing to rush to their table to try the wines. Y’all have it really awesome to have easy access to wine events of your nature.

Cheers

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Hi Andrew,

It sounds like a great event, personally I think you could allow for a bit more people to attend depending on how long the event runs.

One thing I’d strongly recommend, and this is something a great annual natural wine tasting in Cologne does around Prowein in Düsseldorf, is to have a winemakers dinner with limited seats for visitors to attend. You have to see what’s practically possible and fitting size-wise

Try seating winemakers spread on different tables (more than one at each table) and then the winemaker-customer interaction is optimal. Food, wine and communicating and bonding. The food needs to be good enough but simple tasty good food that goes with wine is all needed. Perhaps a good restaurant nearby would like to manage it - good PR for them and covert their costs.

If you can get a bit of money over from the tickets of the event and/or dinner maybe you can spend it on making the evening a bit more special.

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Larry, the purpose of this event is to really focus on our local talent. We have weekly tastings with various winemakers and we’ve selected largely (not entirely, but largely) from that group to showcase some of the people we feel are making both excellent wine and bringing something special to our community. Participating winemakers include: Adam Saake, Anthony Beckman, Bertus van Zyl, Bibi Adams, Blair Guthrie, Chris Walsh, Connor Brockman, Darek Trowbridge, Don Henderson, Emily Fernwood, Jake Des Voignes, James Jelks, Dr. Kaan Kurtural, Kristie Tacey, Megan Hughes, Monica and Beno Steward, Nat Wong, Pax Mahle, Sam Bilbro, Tom Sherwood and William Allen. I’m happy to provide their profiles so you can get a better sense of the ways we’re trying to bring a more personal touch to invite conversation beyond technical wine jargon.

Oh–and apologies if I misplaced this post. Not sure if the admin can recategorize or if I should just abandon and restart.

I hear you. We’re very much in the ‘is anyone interested in this type of event?’ phase (note: as much as I think Hella Chenin and BWWF are great, it’s definitely not what we’re trying to replicate, but rather what we hope to create an alternative to). We do winemaker dinners with individual winemakers, and they’re fantastic, but it’s beyond the scope of our first event. But the idea is very much in line with what we hope to build.

Thanks chris. I want to encourage winemakers to bring their own materials and send us the info on the wines they’ll pour, but I do want a different feel to the winemaker profiles. I find them bland and repetitive after a while when the people are actually incredibly interesting and, often, have taken YUGE risks to do what they do–often abandoning well-established positions that others will die for. Nat Wong is a great example of that. So is Jared, actually. So I want to let attendees know why WE like them–not why the winemakers think you should like them. But yes–it’s a big lift and not scalable or sustainable. But the goal is just to get the right info to attendees in the right way so that the pourer or winemaker isn’t repeating the same spiel over and over. And I think every tasting has it’s place, really, depending on what you’re looking for. If I want to see various expressions of chardonnay, for instance, it can get geeky fast–comparing same vintage/vineyards/different winemakers. That’s my favorite, because I really get to see the hand in the barrel with that. If you’re in the bay, Jared and I will be putting a few tastings like that together after harvest.

I see, I’m not on that side of the Atlantic… sound great to me, the idea.

You should of course stick to your idea, though just to clarify what I was referring to - it’s something different from a winemakers dinner. More of a community meal after the event finished to eat, connect and be together more relaxed with the wines there to be drunk not tasted or present in a special way. Leftover wines from the tasting (or even BYOB from visitors). Not the pair and tase my wines thing, rather a eat and just talk, share bottles between tables… If I have a bit of time during the day I’ll try to find a video/image to give you a better idea.

At least to me that would go extremely well with the intention / idea you expressed as the opposite to the larger less personal events. And end of the day, everyone including the winemakers (and visitors) need to eat something.

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ah. ok. that sounds cool. a soft landing after a long day. I REALLY like this suggestion. Thank you for that, Mikael. It reminds me of the way we used to end evenings at the restaurant.

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I found this very video to give you an idea of that event. For me it has been the best way, in relations to tasting event, to connect with the people behind the wines.

Actually Andreas Durst came over to me with a bottle during the dinner as he at the tasting session noticed that I really like it!

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this is both so frenetic and so cool! thank you for sharing this!

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